This article covers the data we collect, how we use it, and the data you can access.
What is Data Collection?
In a Learning Management System (LMS) context, data collection is the process of gathering information about the learning activities, progress, and performance of users.
Why Does Emtrain Collect Data?
The data provides insights into how your employees are engaging with their learning experience and content. The data we collect is driven by SCORM standards and what each Learning Management System (LMS) sends to us.
Here’s why this data collection is essential:
- Tracking Progress and Performance: Using SCORM standards, we track how learners interact with the content, monitor their course progress, record scores, and assess engagement with the material. This information is critical for improving the learning experience and providing necessary support to learners.
- Interoperability: By adhering to SCORM standards, we ensure that our content works with a variety of Learning Management Systems. This interoperability is vital for delivering flexible learning solutions to organizations with different systems.
- Standard Compliance: Our data collection methods are defined by SCORM specifications to ensure compliance with established e-learning standards, maintaining the quality and reliability of our educational offerings.
Data We Collect
The data we collect about each learner varies based on the type of LMS. It typically includes SCORM IDs and first and last names:
- SCORM ID: We refer to the unique identifier sent for each student as the "SCORM ID" within our system. Depending on your LMS type, this ID could be: a Student ID, employee ID, an email address, etc. Learn more in Locating the “SCORM ID” in Your LMS, below.
- First and Last Name: This helps us personalize the learning experience and manage learner records effectively. Your LMS provides us with employees’ first and last names, although some systems will anonymize the names for privacy.
Data Collection Limitations
Emtrain’s capability to collect and utilize data is constrained by what SCORM allows and what each LMS sends. We do not control the data types chosen by the LMS. This ensures that our data collection practices align with privacy and standardization norms dictated by SCORM and the respective LMS.
Locating Your User Data
Within your Emtrain User table, you can verify each user that accessed content, as well as their SCORM ID (plus first and last name, as sent by your LMS).
Due to the specifications of SCORM, Emtrain begins collecting user information only at the first instance a user accesses Emtrain content. Prior to this interaction, Emtrain does not receive any information about the user.
Locating the “SCORM ID” in Your LMS
Every LMS sends a unique ID that we use as a “SCORM ID.” Your system has its own name for this ID, which varies by LMS type. For reference, here’s how a selection of LMS label their unique ID:
- LC Vista: Organization Person UUID
- SAP SuccessFactors: Organization Person UUID
- SEISMIC/Lessonly: Lessonly ID
- Workday: Person Workday ID (WID)
For any questions about our data collection practices or how we utilize this data, please contact your Client Success Manager (CSM).