Talking about diversity and inclusion is an important step toward creating a stronger, more connected workplace. To make it easier for you to share information about upcoming training, we’ve put together a few sample emails. These examples are here to give you a head start—you can send them as-is, adjust the wording to match your organization’s voice, or simply use them as inspiration when crafting your own messages.
Assignment Notification
Example
Subject: Our Commitment to a Stronger, More Inclusive Culture
At [Company Name], we believe each of us plays a role in shaping a workplace defined by ethics, respect, and inclusion. Together, we can be change agents who influence how these values show up in our daily experiences.
As part of our ongoing commitment to improve and grow, we’ve launched a new training program designed to spark reflection, challenge perspectives, and encourage open dialogue. While this training is only a starting point, our hope is that it will inspire deeper conversations and lasting change.
Throughout the program, you’ll be asked to share your perspective on common workplace challenges and how we work together. To protect your privacy, all responses are confidential. We’ll only see summarized insights that help us understand what’s working in our culture and where we can improve.
Select the button below to access your assignments. Please complete all assigned items by the due date listed in your online To Do list. You can pause anytime and return to where you left off.
Thank you for your participation and for helping us create a more inclusive and supportive workplace for everyone.
—[Your Team]
Reminder Notifications
Use supportive, encouraging language to reinforce the importance of participation.
Example
Subject: Reminder: Complete Your Culture & Inclusion Training
Help us build a stronger, more respectful workplace together.
Just a quick reminder to complete your assigned Company Culture & Inclusion training [by due date OR within # days].
This training is an opportunity to reflect, share your perspective, and contribute to building a workplace where everyone feels valued and respected. Your responses remain de-identified, and your input helps us better understand how we can continue to improve our culture.
Thank you for lending your voice and helping shape a stronger, more inclusive culture at [Company Name].
— [Your Team]
Final Reminder Notification
One day prior to the due date, use this to encourage completion.
Example
Subject: Final Reminder: Culture & Inclusion Training Due Tomorrow!
Please complete your assigned training to share your perspective.
This is a final reminder to complete your assigned Company Culture & Inclusion training by tomorrow.
Your participation matters. The program is short, but the insights you share are powerful. Every response helps us understand what’s working in our culture and where we can grow together.
Thank you for making time to add your perspective and for supporting our commitment to a more inclusive workplace.
— [Your Team]
Use our Notification Planner Worksheet to map out the subject, body, and timing of each training email so your rollout stays clear and consistent.