Communicating about compliance training can be tricky—it needs to sound professional and clear, but also approachable enough that employees don’t tune it out. When it comes to sensitive topics like Preventing Workplace Violence, the right tone matters even more. Employees should understand that the training is both a legal requirement and a meaningful step in building a safer workplace culture. To help strike that balance, here are some sample email templates—ranging from initial announcements to friendly reminders—that you can adapt and use when rolling out this training in your organization.
Assignment Notification
Take time to explain the importance of the training and your expectations for completion in the initial assignment notification.
Example
Subject: Your Safety Matters—Complete Training [by Due Date or within # Days]
Quick, practical training designed to protect you and your colleagues.
At [Company Name], your safety and well-being are a top priority. As part of this commitment, you’ve been assigned the Preventing Workplace Violence training.
This training is more than a requirement—it’s an important step in building a safe and respectful workplace for everyone. You’ll learn how to recognize potential risks, respond appropriately, and help foster a culture where people feel safe and supported.
While this training is mandated by law in some states, it’s also a chance to strengthen your skills and contribute to a healthier, more positive work environment.
Please complete the training [by due date or within # days]. It’s quick, practical, and designed to fit into your schedule. If you have any questions or need help accessing the course, please reach out to [HR Dept / Jane Doe / your manager].
Thank you for making this a priority and for helping us keep [Company Name] a safe place to work.
— [Your Team]
Reminder Notifications
Use messaging like this to nudge employees along during the training period.
Example
Subject: Reminder: Complete Your Safety Training [by Due Date or within # Days]
A quick course to help keep our workplace safe.
Just a reminder to complete your Preventing Workplace Violence training by [by due date or within # days]. This short course helps ensure we all play a role in maintaining a safe and respectful workplace.
Please take a few minutes this week to complete the training. Thanks for making safety a priority at [Company Name].
— [Your Team]
Final Reminder Notification
Use language like this on the day before the due date or the very day the assignment is due.
Example
Subject: Final Reminder: Safety Training Due Tomorrow
Please complete your Preventing Workplace Violence training.
This is a final reminder that your Preventing Workplace Violence training must be completed by tomorrow. This training is required and plays an important role in keeping our workplace safe for everyone.
Please complete it today to stay compliant and help us meet this important requirement. If you need help accessing the course, contact [HR Dept / Manager].
Thank you for your prompt attention.
— [Your Team]
Feel free to adapt these templates to fit your organization’s voice, timeline, and culture so that your messages not only meet requirements but also build engagement and trust.
Use our Notification Planner Worksheet to map out the subject, body, and timing of each training email so your rollout stays clear and consistent.