Rolling out workplace training on respect can be challenging—it’s not just about assigning a course, it’s about inspiring employees to engage with the material in a meaningful way. The way you communicate these initiatives sets the tone: a well-crafted email can show employees that training is more than a compliance exercise—it’s part of building a culture where everyone feels valued. To help, we’ve created a set of email templates you can adapt for your organization, including announcements and reminders that encourage participation, reinforce the importance of respect, and keep the message approachable and authentic.
Assignment Notification
Example
Subject: Your Voice Matters—Join Us in Building Our Culture
Your experiences and insights help us build a stronger, more inclusive workplace.
We’re excited to partner with Emtrain, an e-learning platform that brings real-world cultural and social scenarios into focus. This training gives us the chance to see how different experiences shape our workplace—and how we can continue building a culture of respect and inclusion together.
You’ll be asked to share your perspective on workplace scenes presented in the learning. There are no “right” or “wrong” answers—just your authentic view. If you’re unsure, choose the neutral response, and remember you can always reach out to [HR Dept / Jane Doe / your manager] with any questions.
In some regions, completing this course is required. In all regions, your voice is valued. The program provides a foundation for strengthening our community, and your participation helps us capture meaningful insights that shape our culture.
Every voice makes a difference. Thank you for sharing yours and for joining us in this important learning journey.
To a healthy and thriving culture,
—[Your Team]
Reminder Emails
Example
Subject: Reminder: Share Your Voice in Our Respect Training
Your perspective helps shape a respectful and inclusive workplace.
Just a reminder to complete your Emtrain respect training [by due date OR # days]. This program is designed to spark reflection and conversation about how we experience the workplace together.
Your responses are confidential, but your perspective makes a real difference. The more voices we hear, the better we can understand what’s working—and where we can grow.
Thanks for taking part and helping us build a stronger culture at [Company Name].
—[Your Team]
Final Reminder
Example
Subject: Final Reminder: Respect Training Due Today
Please complete your training and share your perspective today.
This is a final reminder to complete your Emtrain respect training by today.
The program is short, but the insights you provide are invaluable. Each response helps us better understand our workplace culture and how we can make it even more inclusive and respectful.
Thank you for making time to participate and for adding your voice to this important effort.
—[Your Team]
Promoting respect at work doesn’t stop with a training assignment—it starts with the way we communicate. By choosing words that are clear, supportive, and authentic, we show employees that respect is more than a policy, it’s a practice we model every day. These templates are a starting point to help you frame training as an opportunity for growth, reflection, and dialogue. Adapt them to your culture, make them your own, and use them as a way to spark the kind of conversations that bring respect to life across your workplace.
Use our Notification Planner Worksheet to map out the subject, body, and timing of each training email so your rollout stays clear and consistent.