Emtrain’s integration with Workday Cloud Connect for Learning (CCL) allows you to sync Emtrain training content directly into Workday Learning without having to manage SCORM files or content metadata. You can assign Emtrain training or make it available for self-enrollment just like any other course in Workday, and learner training progress and completions are seamlessly captured and reported in your Workday environment.
How it Works
The integration syncs selected content from Emtrain to your Workday tenant, including automatic updates to content metadata (such as title, description, thumbnails) and retirement status.
Emtrain content imports as external courses (not SCORM files) into Workday Learning, which can be assigned to learners or made available for self-enrollment.
Learner progress and completion data sends back to Workday in near real-time via xAPI statements.
How to Prepare
- Work with your Emtrain client support and implementation managers to set up the integration.
- Choose the Emtrain content you'd like to sync—either individual titles or in bulk.
- Use Workday Learning to assign training, manage content availability for learners, and view completion reports.
- Learners launch Emtrain training from Workday, authenticate via Single Sign-On (SSO), and complete the training in Emtrain. Their progress and completion data is automatically synced back to Workday.
Requirements
- An active Emtrain Account with SSO enabled. We also recommend HRIS integration for user roster import to ensure accurate progress and completion tracking.
- An active Workday Account licensed for Workday Learning with the CCL add-on purchased and configured.
Read more about how to set up Workday Learning here: Steps: Set Up Learning.
Read more about how to set up the CCL add-on here: Steps: Set Up Cloud Connect for Learning (CCL).
Workday CCL Integration Admin Support Guide
The Emtrain Workday CCL Integration Admin Support Guide to support document covers the following:
- Setting up the Emtrain–Workday CCL integration.
- Selecting and syncing content.
- Understanding the learner experience.
- Common troubleshooting guidance.
Download the Emtrain Workday CCL Integration Admin Support Guide.
FAQs
- SCORM requires downloading individual content files from Emtrain, uploading them to manually created Workday courses, and manual content metadata maintenance—title, description, thumbnail, and changes. With the CCL integration, Emtrain content is synced to your Workday Learning library as external courses, eliminating the need for manual content uploads and updates.
Additionally, learners will need to authenticate into Emtrain via SSO and will experience a slightly different user interface. For example, a To Do list with potentially multiple content titles and a Completed tab displaying all finished training. - An SSO Integration is required for learners to authenticate into Emtrain when launching courses from Workday. We also strongly recommend using Emtrain’s HRIS integration to import your user roster to ensure accurate progress and completion tracking.
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If you currently are uploading Emtrain SCORM courses into Workday Learning, it is possible to switch to using this integration, but it would require careful planning and significant change management for learners. Things to consider include:
- We would create a new Emtrain account for you to setup the Workday CCL integration on, so you would lose Analytics data and learner activity report continuity.
- You would need to deactivate all Emtrain SCORM content in your Workday tenant which could prevent learners who are in-progress on that content from completing it, so you’d need to time the switch appropriately.
- Learners would need to become accustomed to logging into Emtrain via SSO and get used to a slightly different learner environment, for example, a To Do list with multiple content titles and a Completed tab showing all finished training.
We’re happy to support your transition and help develop a plan that minimizes disruption.
- While you do not need to purchase any additional Emtrain products to enable this integration, you DO need to have an active subscription from Workday for Workday Cloud Connect for Learning (CCLRN) SKU. For more information and possible fees please contact your Workday Account Team.
- No, you will need to manually select and sync new Emtrain content to Workday as we want to give admins complete control over what Emtrain content is imported to Workday and certain content titles require configuration prior to sync, such as adding missing policies.
- Yes, you will need to import your learner user roster into Emtrain to create accounts for all of your learners before they can access Emtrain content through this integration. We strongly recommend you set up an Emtrain’s HRIS integration to import your user roster automatically.
- While you do not need to purchase any additional Emtrain products to enable this integration, you DO need to have an active subscription from Workday for Workday Cloud Connect for Learning (CCLRN) SKU. For more information and possible fees please contact your Workday Account Team.
Alternatively you can enable Just-in-Time provisioning to automatically create Emtrain learner accounts the first time a learner launches Emtrain content from Workday and authenticates via SSO. These learner accounts are populated with the information your SSO system provides. - You will still be able to access Emtrain’s Intelligence features without issue. Training completion reports will not be available in Emtrain, but learner usage and training data is tracked and available for review in the Reports area of Manage. You can also access learner progress and completion data in Workday Learning.